Skip to main content
CSD Documents

CSD Document Requirements: Complete Guide for Government Tenders

Complete guide to CSD document requirements. Learn what documents you need, how to prepare them, and common mistakes to avoid for successful CSD registration.

TT
Tenders SA Team
17 January 20251 min read0 views

CSD Document Requirements: Complete Guide for Government Tenders

Understanding CSD document requirements is crucial for successful registration on the Central Supplier Database

. This comprehensive guide covers all the documents you need, how to prepare them correctly, and common mistakes that can delay your registration process.

Whether you're registering for the first time or updating your existing CSD

profile, having the right documents prepared correctly will ensure a smooth and successful registration process.

Understanding CSD Document Categories

CSD

documents are organized into specific categories, each serving a particular purpose in the registration process. Understanding these categories helps you prepare complete and accurate documentation. If you're new to CSD registration, you might want to first read our guide on what a CSD number is
 and why it's essential for government tenders.

Mandatory vs. Conditional Documents

Not all documents are required for every business type. Understanding the difference between mandatory and conditional requirements is essential:

  • Mandatory Documents: Required for all business types and must be submitted
  • Conditional Documents: Required based on business type, size, or specific circumstances
  • Supporting Documents: Optional but recommended for faster processing

Document Requirements by Business Type

Different business types have varying document requirements. Here's a detailed breakdown for each type:

Private Companies (Pty Ltd)

Private companies require the most comprehensive documentation due to their complex structure and legal requirements.

Core Registration Documents

  • Company Registration Certificate: COR14.3 or CK1/CK2 from CIPC
  • Memorandum of Incorporation: Latest MOI reflecting current company structure
  • Share Certificate: Showing share allocation and ownership percentages
  • Director Information: COR39 form showing current directors

Tax and Financial Documents

  • Tax Clearance Certificate
    :     Valid PIN from SARS eFiling system
  • VAT Registration Certificate: If applicable (turnover > R1 million)
  • PAYE Registration Certificate: If you have employees
  • Latest Financial Statements: Audited or independently reviewed

Compliance and BBBEE Documents

  • BBBEE Certificate: Valid certificate from accredited verification agency
  • BBBEE Sworn Affidavit: For EMEs with annual turnover < R10 million
  • CSD
     Registration Certificate:     If previously registered

Sole Proprietors

Sole proprietors have simpler requirements but still need to provide essential documentation.

Identity and Registration

  • Valid South African ID: Certified copy of ID document or Smart ID Card
  • Business Name Registration: If trading under a business name (BN1 form)
  • Proof of Address: Utility bill or lease agreement (not older than 3 months)

Tax and Financial

  • Tax Clearance Certificate
    :     Valid PIN from SARS
  • Provisional Tax Registration: If applicable
  • Bank Confirmation Letter: Not older than 3 months

Close Corporations (CC)

Close corporations require specific documentation reflecting their unique legal structure.

  • Founding Statement: CK1 form showing original members
  • Amended Founding Statement: CK2 if any changes were made
  • Members' Certificates: Showing current member interests
  • Tax Clearance Certificate
    :     Valid PIN from SARS
  • BBBEE Certificate or Affidavit: Depending on turnover

Document Specifications and Standards

Meeting technical specifications ensures your documents are accepted without delays or rejections.

File Format Requirements

  • Accepted Formats: PDF, JPG, PNG, JPEG
  • Maximum File Size: 2MB per document
  • Preferred Format: PDF for text documents, JPG/PNG for images
  • Resolution: Minimum 150 DPI for scanned documents

Certification Requirements

Certain documents require certification to verify their authenticity.

  • Who Can Certify: Commissioner of Oaths, Police Officer, Attorney, Bank Manager
  • Certification Requirements: Clear stamp, signature, date, and certifier's details
  • Documents Requiring Certification: ID documents, company certificates, academic qualifications
  • Age Limit: Certifications older than 3 months may be rejected

Document Validity Periods

Understanding validity periods prevents submission of expired documents.

Document TypeValidity PeriodNotes
Tax Clearance Certificate1 year from issue dateMust show valid PIN status
Bank Confirmation Letter3 months from issue dateMust show current account status
BBBEE Certificate1 year from issue dateOr use valid affidavit
Utility Bill3 months from issue dateMust show business address
Company RegistrationValid while company existsNo expiry for active companies
ID DocumentValid until expiry dateCheck expiry before submission

Document Preparation Process

Following a systematic preparation process ensures all documents meet requirements.

Step 1: Document Audit

  1. Create a checklist based on your business type
  2. Gather all existing documents
  3. Check expiry dates and validity periods
  4. Identify missing or expired documents
  5. Prioritize obtaining critical missing documents

Step 2: Document Renewal

  1. Renew expired tax clearance certificates through SARS eFiling
  2. Obtain updated bank confirmation letters
  3. Request current utility bills or lease agreements
  4. Update BBBEE certificates if necessary

Step 3: Quality Control

  1. Scan documents at appropriate resolution (150+ DPI)
  2. Ensure all text is clearly readable
  3. Check file sizes don't exceed 2MB limit
  4. Verify document formats are acceptable
  5. Test document uploads in a separate folder

Common Document Mistakes to Avoid

Avoiding these common mistakes will prevent delays and rejections in your CSD

registration.

Quality Issues

  • Poor Scan Quality: Blurry, faded, or low-resolution scans
  • Incomplete Documents: Missing pages or cut-off information
  • Wrong Orientation: Documents scanned upside down or sideways
  • Glare or Shadows: Poor lighting affecting document readability

Validity Problems

  • Expired Documents: Tax clearances, BBBEE certificates, or utility bills past validity
  • Outdated Information: Business addresses or contact details that don't match
  • Invalid Certifications: Certifications older than 3 months or from unauthorized persons

Compliance Issues

  • Name Mismatches: Business names that don't match across all documents
  • Address Discrepancies: Different addresses on various documents
  • Missing Supporting Documents: Incomplete document sets for business type

Document Troubleshooting Guide

When you encounter document-related issues, here's how to resolve them quickly:

Document Rejection Scenarios

Rejection ReasonSolutionPrevention
Poor quality scanRescan at higher resolutionUse proper scanner settings
Expired documentObtain current versionCheck expiry dates before submission
Wrong formatConvert to accepted formatVerify format requirements first
Missing certificationGet document certifiedKnow which docs need certification
File too largeCompress or resize fileCheck file size before uploading

Quick Fixes for Common Issues

  • Blurry Documents: Rescan at 300 DPI resolution using proper lighting
  • Oversized Files: Use PDF compression tools or reduce image quality slightly
  • Wrong Format: Use online converters to change JPG to PDF or vice versa
  • Missing Pages: Double-check all pages are included before scanning

Document Checklist Templates

Use these checklists to ensure you have all required documents for your specific business type.

Company (Pty Ltd) Checklist

  • □ Company Registration Certificate (COR14.3)
  • □ Memorandum of Incorporation (MOI)
  • □ Director Information (COR39)
  • □ Tax Clearance Certificate
     (valid PIN)
  • □ BBBEE Certificate or Affidavit
  • □ Bank Confirmation Letter
  • □ Proof of Business Address
  • □ Director ID Documents (certified)

Sole Proprietor Checklist

  • □ Valid South African ID (certified copy)
  • □ Tax Clearance Certificate
  • □ BBBEE Affidavit (if applicable)
  • □ Bank Confirmation Letter
  • □ Proof of Residential Address
  • □ Business Name Registration (if applicable)

Frequently Asked Questions

Do I need to certify all documents?

Not all, but ID copies, academic qualifications, and company registration certificates usually require certification. The certification must be less than 3 months old.

Can I use an old bank letter?

No. Bank confirmation letters must be stamped by the bank and dated within the last 3 months.

What if I don't have a utility bill?

You can use a lease agreement, a letter from your ward councillor, or an affidavit confirming your business address.

Do I need a BBBEE certificate if I'm a start-up?

If your turnover is below R10 million, you qualify as an Exempted Micro Enterprise

(EME) and only need a sworn affidavit, not a full certificate.

Can I upload photos taken with my phone?

Yes, as long as they are clear, legible, and in the correct format (JPG/PDF). Avoid shadows, glare, or blurry images.

Conclusion

Preparing your documents correctly is the most important part of the CSD

registration process. By following this guide and using the checklists provided, you can ensure your application is approved without delay.

Tags

CSD DocumentsDocument RequirementsGovernment TendersComplianceDocument Preparation
Relevant Tender Opportunities

Based on this article's topics, here are some current tenders that might interest you

Services: Professional

APPOINTMENT OF A PANEL OF FIVE SERVICE PROVIDERS TO RENDER VARIOUS TRAINING SERVICES FOR A PERIOD OF 36 MONTHS Tenders are hereby invited from capable and experienced service providers for the above tender. 1. Only tenderers who have provided the following mandatory information and documents to be used to evaluate the bidder's responsiveness will be considered for further evaluation on functionality: 1.1 Only service providers that are registered on the Central Supplier Database will be considered for the awarding of this request for quotations and a copy of CSD report not later than three months should be attached. 1.2 Price quoted must be firm, VAT and other taxes inclusive, valid and fixed for duration of the contract. 1.3 No tenders shall be considered from a person/s who are in the service of the state. 1.4 Service providers are required to fully complete the attached MBD forms and submit together with their written tenders. 1.5 Attach a bank account confirmation letter with bank stamp not older than three months accompanied with an affidavit confirming the business bank account details - if the banking details are not verified on the CSD report. 1.6 Attach certified copy of identity documents (ID) of company directors. 1.7 Attach certified copy of the company registration certificate issued by the Companies and Intellectual Property Commission (CIPC). 1.8 Valid SARS pin certificate must be attached. 1.9 Attach verifiable Municipal Account/s not older than three months for both the tenderer and entity owner/s or director/s. In areas where the municipalities are not issuing municipal accounts, attach valid lease agreements or confirmation of residence or address for both the tenderer and entity owner/s or director/s issued by a relevant authority not older than three months. 1.10 Attach a certified copy for valid proof of registration with relevant SETA’s or Quality Council for Trades and Occupations (QCTO) accreditation. 1.11 Attach set of reviewed and signed Annual Financial Statements for the past three years or since the company came into existence if not older than three years or if so, required by law to prepare the Annual Financial Statements for auditing, attach set of audited annual financial statements for the past three years. 1.12 Bidders are advised not to commit any fraudulent activities, including forgery of documents. All abuses of the Supply Chain Management (SCM) systems including but not limited to forgery of returnable documents, may be reported to the South African Police Service (SAPS) and restricted from doing business with any public institution or organ of the state for a period not exceeding 10 years in line with the Prevention of Fraud and Corrupt Activities Act 12 of 2004. 1.13 Joint Venture or Consortium Agreement if applicable. 1.14 All tender documents must be duly signed and submitted on the PDF document that has been issued. All the certified documents as stated must not be older than three months. 2. The tender will be evaluated on the 80/20 preference point system in terms of the Preferential Procurement Policy of the Ehlanzeni District Municipality. The policy preference point system will be applied as follows: 2.1 The 80 points will be for price; and 2.2 The 20 points will be allocated for the specific goals on a proportional or pro rata basis as follows:- POINTS FOR CONTRACTING AN ENTERPRISE OWNED BY HISTORICALLY DISADVANTAGED PERSONS OR INDIVIDUALS HISTORICALLY DISADVANTAGED PERSONS OR INDIVIDUALS POINTS ALLOCATION SOURCE DOCUMENTS REQUIRED TO CLAIM POINTS 100% black person or people owned Enterprise 3,00 A copy of a Full CSD report not older than 3 months More than 30% woman or women shareholding or owned enterprise 2,00 More than 30% youth shareholding or owned enterprise 2,00 More than 30% people living with disability shareholding or owned Enterprise 2,00 A copy of a Medical Certificate to confirm disability or stated on the CSD report More than 30% military veteran’s shareholding or owned Enterprise 2,00 A copy of a Full CSD report not older than 3 months POINTS FOR IMPLEMENTING OF RDP PROGRAMMES Enterprises regarded as *EME’s located within the Ehlanzeni District Municipality area of jurisdiction 2,00 ? A copy of a Full CSD report not older than 3 months NB: Points will only be awarded if the CSD physical address is the same as the address for the proof of residence required in 1.7 above. Sub-contract minimum of 30% of the contract value to EME’s in the ward or local communities where the services to be rendered or works to be undertaken 2,00 ? Commitment letter of works or services to be sub-contracted. Corporate Social Investment (CSI) or Social Labour Plan proposition 3,00 ? Attach a CSI plan or Social Labour Plan B-BBEE level 1 contribution 2,00 ? Certified Valid SANAS Accredited BBBEE certificate; or ? Certified Valid EME and SME a sworn affidavit; or ? Certified Valid CIPC issued certificate confirming annual turnover and level of Black Ownership. TOTAL PREFERENCE POINTS TO CLAIMED 20,00 *EME’s are Exempted Micro Enterprise with an annual turnover of R10 million or less. Received bids will be evaluated for responsiveness based on mandatory requirements, functionality and bidders who obtain a minimum of 70 points out of a possible 100 points for further evaluation on the preference point scoring system. Bid documents can be viewed and downloaded at no cost on the Document Sharing and Collaboration Platform or Portal (NEPTUNE): http://edmservices.ehlanzeni.gov.za and National Treasury Portal from Monday, 03 August 2026. Further information regarding the downloading and uploading of documents will be explained at the compulsory briefing session. A compulsory briefing session will be held on Tuesday, 11 August 2026, 10h00 at Ehlanzeni District Municipality Office Complex, DMC, 8 Van Niekerk Street, Sonheuwel Central, Mbombela, 1201. Where bids should be submitted - Completed bid and other returnable documents must be submitted only in PDF format on the Document Sharing and Collaboration Platform or Portal: http://edmservices.ehlanzeni.gov.za on or before Monday, 31 August 2026 not later than 12h00. Enquiries: Contact Person - ADMINISTRATION: Mr. P Khumalo at 013 759 8-573 or [email protected] Contact Person – TECHNICAL: Mrs. C de Lange at 013 759 8500 or [email protected] Visit our website: www.ehlanzeni.gov.za for tender information. Employer: Acting Municipal Manager: Ms. S S Madlopha Ehlanzeni District Municipality P O Box 333,M MBOMBELA 1200

Ehlanzeni District Municipality
Mpumalanga
31 Aug 2026
24d left
Remediation Activities and Other Waste Management Services

APPOINTMENT OF SERVICE PROVIDER FOR CLEARING AND RESTORATION OF WETLAND IN HECTORSPRUIT – NKOMAZI LOCAL MUNICIPALITY Tenders are hereby invited from capable and experienced service providers for the above tender. 1. Only tenderers who have provided the following mandatory information and documents to be used to evaluate the tenderers’ responsiveness will be considered for further evaluation on functionality: 1.1 Only service providers that are registered on the Central Supplier Database will be considered for the awarding of this request for quotations and a copy of CSD report not later than three months should be attached. 1.2 Price(s) quoted must be firm, VAT and other taxes inclusive and valid for at least thirty (30) days from the date of your offer. 1.3 No tenders shall be considered from a person/s who are in the service of the state. 1.4 Service providers are required to fully complete the attached MBD forms and submit together with their written tenders. 1.5 Attach a bank account confirmation letter with bank stamp not older than three months accompanied with an affidavit confirming the business bank account details - if the banking details are not verified on the CSD report. 1.6 Attach certified copy of identity documents (ID) of company directors. 1.7 Attach certified copy of the company registration certificate issued by the Companies and Intellectual Property Commission (CIPC). 1.8 Valid SARS PIN must be attached. 1.9 Attach verifiable Municipal Account/s not older than three months for both the tenderer and entity owner/s or director/s. In areas where the municipalities are not issuing municipal accounts, attach valid lease agreements or confirmation of residence or address for both the tenderer and entity owner/s or director/s issued by a relevant authority not older than three months. 1.10 Joint Venture or Consortium Agreement if applicable 1.11 All completed tender documents must be duly signed and submitted on the PDF document that has been issued. All the certified documents as stated must not be older than three months. 2. The tender will be evaluated on 80/20 preference point system in terms of the Preferential Procurement Policy of the Ehlanzeni District Municipality. The policy preference point system will be applied as follows: 2.1 The 80 points will be for price; and 2.2 The 20 points will be allocated for the specified goals on a proportional or pro rata basis as follows: POINTS FOR CONTRACTING AN ENTERPRISE OWNED BY HISTORICALLY DISADVANTAGED PERSONS OR INDIVIDUALS HISTORICALLY DISADVANTAGED PERSONS OR INDIVIDUALS POINTS ALLOCATION SOURCE DOCUMENTS REQUIRED TO CLAIM POINTS 100% black person or people owned enterprise 5,00 A copy of a Full CSD report not older than 3 months More than 30% woman or women shareholding or owned enterprise 2,00 more than 30% youth shareholding or owned enterprise 2,00 More than 30% people living with disability shareholding or owned enterprise 2,00 A copy of a Medical Certificate to confirm disability or stated on CSD report. More than 30% military veteran’s shareholding or owned enterprise 2,00 A copy of a Full CSD report not older than 3 months POINTS FOR IMPLEMENTING OF RDP PROGRAMMES Enterprises regarded as *EMEs located within the Ehlanzeni District Municipality area of jurisdiction 2,00 ? A copy of a Full CSD report not older than 3 months NB: Points will only be awarded if the CSD physical address is the same as the address for the proof of residence required in 1.9 above. B-BBEE level 1 contribution 5,0 ? Certified Valid BBBEE certificate; or ? Certified Valid EME and SME a sworn affidavit; or ? Certified Valid CIPC issued certificate confirming annual turnover and level of Black Ownership. TOTAL PREFERENCE POINTS TO BE CLAIMED 20,0 *EME’s are Exempted Micro Enterprise with an annual turnover of R10 million or less. Received tenders will be evaluated for responsiveness based on mandatory requirements, functionality and bidders who obtain a minimum of 70 points out of a possible 100 points. Tender documents can be viewed and downloaded at no cost on the Document Sharing and Collaboration Platform or Portal (NEPTUNE): http://edmservices.ehlanzeni.gov.za and National Treasury Portal from Tuesday, 11 August 2026. Further information regarding the downloading and uploading of documents will be explained at the compulsory briefing session. A compulsory briefing session will be held on Tuesday, 18 August 2026, at 10h00 at the Hectorspruit Wetland Precinct, Nkomazi Local Municipality. Where bids should be submitted - Completed tender and other returnable documents must be submitted only in PDF format on the Document Sharing and Collaboration Platform or Portal: http://edmservices.ehlanzeni.gov.za on or before Tuesday, 25 August 2026 not later than 12h00. Tender Documents received by telegram, fax and post will not be considered. Enquiries: Contact Person - ADMINISTRATION: Mr. S P Khumalo at 013 759 8573 [email protected] Contact Person – TECHNICAL: Mrs. R Ntusi at 013 759 8500 or [email protected] Employer: Acting Municipal Manager: Ms S S Madlopha Ehlanzeni District Municipality P. O. Box 3333, MBOMBELA 1200

Ehlanzeni District Municipality
Mpumalanga
25 Aug 2026
18d left
Remediation Activities and Other Waste Management Services

SUPPLY AND DELIVERY OF WASTE SKIP BINS TO FOUR LOCAL MUNICIPALITIES WITHIN EHLANZENI DISTRICT MUNICIPALITY EHLANZENI DISTRICT MUNICIPALITY INVITES TENDERS FOR THE ABOVE TENDER 1. Only tenderers who have provided the following mandatory information and documents to be used to evaluate the tenderers responsiveness will be considered for further evaluation on functionality and preference specific goals. 1.1 Only tenderers who are registered on the Central Supplier Database (CSD) will be considered and the copy of the CSD report not older than three months, 1.2 Form of offer must be firm, VAT and other tax inclusive and valid at least Ninety (90) days from the closing date. 1.3 No tender shall be considered from a person/s who are in the service of the state. 1.4 Attach a bank account confirmation letter with bank stamp not older than three months accompanied with an affidavit confirming the business bank account details - if the banking details are not verified on the CSD report. 1.5 Valid SARS PIN certificate must be attached. 1.6 Attached original Certified copy of company registration documents issued by Companies and Intellectual Property Commission (CIPC) and tenderer must attach shareholder’s certificates where applicable. 1.7 Attached original Certified copies of Identity documents of all enterprise directors or members. 1.8 Verifiable copies of Municipal Account/s not older than three months for both the tenderer and company directors or lease agreement or proof of residence (PTO) from the relevant traditional authority for both the tenderer and company directors. 1.9 Fully completed tender document as issued and signed and submitted on the PDF document that has been issued and reproduced documents will be rejected. All certified copies must not be older than three months. 2. The tender will be evaluated on 80/20 preference points system approved in terms of the approved Preferential Procurement Policy of Ehlanzeni District Municipality. The preference points system will be applied as follows: 2.1 The 80 points will be for price. 2.2 The 20 points will be allocated for the specific goals on a proportional or pro rata basis as mentioned below: POINTS FOR CONTRACTING AN ENTERPRISE OWNED BY HISTORICALLY DISADVANTAGED PERSONS OR INDIVIDUALS HISTORICALLY DISADVANTAGED PERSONS OR INDIVIDUALS POINTS ALLOCATION SOURCE DOCUMENTS REQUIRED TO CLAIM POINTS 100% black person or people owned enterprise 5,00 ? A copy of a Full CSD report not older than 3 months More than 30% woman or women shareholding or owned enterprise 2,00 more than 30% youth shareholding or owned enterprise 2,00 More than 30% people living with disability shareholding or owned enterprise 2,00 ? A copy of a Medical Certificate to confirm disability or stated on the CSD report More than 30% military veteran’s shareholding or owned enterprise 2,00 ? A copy of a Full CSD report not older than 3 months Enterprises regarded as *EMEs located within the Ehlanzeni District Municipality area of jurisdiction 2,00 ? A copy of a Full CSD report not older than 3 months ? NB: Points will only be awarded if the CSD physical address is the same as the address for the proof of residence required in 1.7 above. ? B-BBEE level 1 contribution 5,00 • Certified Valid SANAS BBBEE certificate; or • Certified Valid EME and SME a sworn affidavit; or • Certified Valid CIPC issued certificate confirming annual turnover and level of Black Ownership. TOTAL PREFERENCE POINTS TO BE CLAIMED 20,00 *EME’s are Exempted Micro Enterprise with an annual Turnover of R10 million or less. Received tenders will be evaluated for responsiveness based on mandatory requirements and on functionality to obtain a minimum of 70 points out of a possible 100 points to qualify for further evaluation in line with 80/20 Preference Points System. Tender Documents can be viewed and downloaded at no cost on Document Sharing and Collaboration Platform or Portal (NEPTUNE): http://edmservices.ehlanzeni.gov.za and National Treasury Portal from Tuesday, 11 August 2026. Further information regarding the download and uploading of the tender will be explained during the compulsory briefing session. A compulsory briefing session will be held on Friday, 14 August 2026, at 10h00 at Ehlanzeni District Municipality Complex, DMC, 8 Van Niekerk Street, Sonheuwel Central, Mbombela 1201. Where tenders should be submitted - Completed tender and other returnable documents must be submitted only in PDF format on the Document Sharing and Collaboration Platform or Portal: http://edmservices.ehlanzeni.gov.za on or before Friday, 21 August 2026 not later than 12h00. Tender Documents received by telegram, fax and post will not be considered. Late tenders shall not be accepted. Enquiry: Contact Person - ADMINISTRATION: Mr. SP Khumalo at 013 759 8573 or [email protected] TECHNICAL SERVICES: Mrs. R Ntusi at 013 759 8690 or [email protected] Special Conditions: Ehlanzeni District Municipality reserves the right to appoint for the whole or part of the tender or to cancel the tender Employer: Acting Municipal Manager: Ms. S S Madlopha Ehlanzeni District Municipality P.O. Box 3333 MBOMBELA 1200

Ehlanzeni District Municipality
Mpumalanga
21 Aug 2026
14d left
Water Collection, Treatment and Supply

APPOINTMENT OF A CONTRACTOR FOR REFURBISHMENT OF MALELANE WATER TREATMENT WORKS IN NKOMAZI LOCAL MUNICIPALITY Ehlanzeni District Municipality hereby invites tenderers for the above-mentioned tender who are capable and experienced in refurbishing water treatment works with a CIDB grading 3ME or Higher. 1. Only tenderers who have provided the following mandatory information and documents to be used to evaluate the tenderers responsiveness will be considered for further evaluation on functionality and preference specific goals. 1.1 Only bidders who are registered on the Central Supplier Database (CSD) will be considers and the copy of the CSD report not older than three months. 1.2 Form of offer must be firm, VAT and other tax inclusive and valid at least Ninety (90) days from the closing date. 1.3 No tender shall be considered for the person who are in the service of the state, 1.4 Valid SARS PIN certificate must be attached, 1.5 Attached original Certified copy of company registration documents issued by Companies and Intellectual Property Commission (CIPC) and tenderer must attach shareholder’s certificates where applicable. 1.6 Attached original Certified copies of Identity Documents (ID) of all company directors, 1.7 Attach verifiable Municipal Account/s not older than three months for both the tenderer and entity owner/s or director/s. In areas where the municipalities are not issuing municipal accounts, attach valid lease agreements or confirmation of residence or address for both the tenderer and entity owner/s or director/s issued by a relevant authority not older than three 1.8 Proof of registration with CIDB for a grading of 3ME or Higher, 1.9 Attached Valid letter from Department of Employment and Labour - COIDA registration letter, 1.10 Tenderers submitting tenders as a joint venture or consortium must attach a signed agreement by all parties to the joint venture or agreement. 1.11 Fully completed tender document as issued and signed and submitted on the PDF document that has been issued and reproduced documents will be rejected. All certified copies must not be older than three months. 1.12 Bidders are advised not to commit any fraudulent activities, including forgery of documents. All abuses of the Supply Chain Management (SCM) systems including but not limited to forgery of returnable documents, may be reported to the South African Police Service (SAPS) and restricted from doing business with any public institution or organ of the state for a period not exceeding 10 years in line with the Prevention of Fraud and Corrupt Activities Act 12 of 2004. 2. This tender will be evaluated on 80/20 Preference Points system approved Preferential Procurement Policy of the Ehlanzeni District Municipality. The preference points system will be applied as follows: - 2.1 The 80 points will be for price 2.2 The 20 points will be allocated for the specific goals on a proportional or pro rata basis as mentioned below: - POINTS FOR CONTRACTING AN ENTERPRISE OWNED BY HISTORICALLY DISADVANTAGED PERSONS OR INDIVIDUALS HISTORICALLY DISADVANTAGED PERSONS OR INDIVIDUALS POINTS ALLOCATION SOURCE DOCUMENTS REQUIRED TO CLAIM POINTS 100% black person or people owned enterprise 5,00 ? A copy of a Full CSD report not older than 3 months More than 30% woman or women shareholding or owned enterprise 2,00 More than 30% youth shareholding or owned enterprise 2,00 More than 30% people living with disability shareholding or owned enterprise 2,00 ? A copy of a Medical Certificate to confirm disability More than 30% people military veteran’s shareholding or owned enterprise 2,00 ? Points will be allocated if it is stated on the CSD report that the enterprise is owned by persons designated as military veterans POINTS FOR IMPLEMENTING OF RDP PROGRAMMES Enterprises regarded as *EMEs located within the Ehlanzeni District Municipality area of jurisdiction 2,00 ? A copy of a Full CSD report not older than 3 months NB: Points will only be awarded if the CSD physical address is the same as the address for the proof of residence required in 1.7 above. B-BBEE level 1 contribution 5,00 ? Certified Valid BBBEE certificate ? or Certified Valid EME and SME a Sworn Affidavit ? or Certified Valid CIPC issued certificate confirming annual turnover and level of Black Ownership TOTAL PREFERENCE POINTS TO BE CLAIMED 20,00 *EME’s are Exempted Micro Enterprise with an annual Turnover of R 10,0 million or less. Received tenders will be evaluated for responsiveness based on mandatory requirements and on functionality to obtain a minimum of 70 points out of a possible 100 points to qualify for further evaluation in line with 80/20 Preference Points System. Tender Documents can be viewed and downloaded at no cost on Document sharing and collaboration Platform or Portal (NEPTUNE): http://edmservices.ehlanzeni.gov.za and National Treasure Portal from Friday, 31 July 2026. Further information regarding the download and uploading of the documents will be explained during the compulsory briefing session. A compulsory briefing session will be held on Friday, 07 August 2026 at 10h00 at Malelane Water Works (River Side), Co-ordinates is S 25° 29’ 20.6” E 31° 30’ 00.1”. next to Kobwa Hall in Malelane. Where bids should be submitted - Completed bid and other returnable documents must be submitted only in PDF format on the Document Sharing and Collaboration Platform or Portal: http://edmservices.ehlanzeni.gov.za on or before Monday, 17 August 2026 not later than 12h00. Tender Documents received by telegram, fax and post will not be considered. Late tenders shall not be accepted. Enquiry: Contact Person - ADMINISTRATION: Mr SP Khumalo at 013 759 8573 or [email protected] - TECHNICAL SERVICES: Ms DD Magale at 013 759 8690 or [email protected] Special Conditions: Ehlanzeni District Municipality reserves the right to appoint for the whole or part of the tender or to cancel the tender Employer: Acting Municipal Manager: Ms SS Madlopha Ehlanzeni District Municipality P.O. Box 3333 MBOMBELA 1200

Ehlanzeni District Municipality
Mpumalanga
17 Aug 2026
10d left
Remediation Activities and Other Waste Management Services

SUPPLY AND DELIVERY OF WASTE COLLECTION TRI-CYCLES TO EHLANZENI DISTRICT MUNICIPALITY EHLANZENI DISTRICT MUNICIPALITY INVITES BIDS FOR THE ABOVE TENDER 1. Only tenderers who have provided the following mandatory information and documents to be used to evaluate the tenderers responsiveness will be considered for further evaluation on functionality and preference specific goals. 1.1 Only tenderers who are registered on the Central Supplier Database (CSD) will be considered and the copy of the CSD report not older than three months, 1.2 Form of offer must be firm, VAT and other tax inclusive and valid at least Ninety (90) days from the closing date. 1.3 No tender shall be considered from a person/s who are in the service of the state. 1.4 Attach a bank account confirmation letter with bank stamp not older than three months accompanied with an affidavit confirming the business bank account details - if the banking details are not verified on the CSD report. 1.5 Valid SARS PIN certificate must be attached. 1.6 Attach certified copy of company registration documents issued by Companies and Intellectual Property Commission (CIPC) and tenderer must attach shareholder’s certificates where applicable. 1.7 Attach certified copies of Identity documents of all enterprise directors or members. 1.8 Attached verifiable Municipal Account/s not older than three months for both the tenderer and entity owner or directors. In areas where the municipalities are not issuing municipal accounts, attach valid lease agreements or confirmation of residence or address for both the tenderer and entity owner or directors issued by a relevant authority not later than three months. 1.9 Fully completed tender document as issued and signed and submitted on the PDF document that has been issued. All certified copies must not be older than three months. 2. The tender will be evaluated by applying the 80/20 Preference Points system in accordance with the approved Preferential Procurement Policy of the Ehlanzeni District Municipality. The preference points system will be applied as follows: 2.1 The 80 points will be for price. 2.2 The 20 points will be allocated for the specific goals on a proportional or pro rata basis as mentioned below: POINTS FOR CONTRACTING AN ENTERPRISE OWNED BY HISTORICALLY DISADVANTAGED PERSONS OR INDIVIDUALS HISTORICALLY DISADVANTAGED PERSONS OR INDIVIDUALS POINTS ALLOCATION SOURCE DOCUMENTS REQUIRED TO CLAIM POINTS 100% black person or people owned enterprise 5,00 ? A copy of a Full CSD report not older than 3 months More than 30% woman or women shareholding or owned enterprise 2,00 More than 30% youth shareholding or owned enterprise 2,00 More than 30% people living with disability shareholding or owned enterprise 2,00 ? A copy of a Medical Certificate to confirm disability or stated on the CSD report More than 30% military veteran’s shareholding or owned enterprise 2,00 ? A copy of a Full CSD report not older than 3 months Enterprises regarded as *EMEs located within the Ehlanzeni District Municipality area of jurisdiction 2,00 ? A copy of a Full CSD report not older than 3 months ? NB: Points will only be awarded if the CSD physical address is the same as the address for the proof of residence required in 1.7 above. B-BBEE level 1 contribution 5,00 ? Certified Valid SANAS BBBEE certificate; or ? Certified Valid EME and SME a sworn affidavit; or ? Certified Valid CIPC issued certificate confirming annual turnover and level of Black Ownership TOTAL PREFERENCE POINTS TO BE CLAIMED 20,00 *EME’s are Exempted Micro Enterprise with an annual Turnover of R10 million or less. Received tenders will be evaluated for responsiveness based on mandatory requirements and on functionality to obtain a minimum of 70 points out of a possible 100 points to qualify for further evaluation in accordance with 80/20 Preference Points System. Tender Documents can be viewed and downloaded at no cost on Document Sharing and Collaboration Platform or Portal (NEPTUNE): http://edmservices.ehlanzeni.gov.za and National Treasure Portal from Tuesday, 11 August 2026. Further information regarding the download and uploading of the tender will be explained during the compulsory briefing session. A compulsory briefing session will be held on Friday, 14 August 2026 at 10h00 at Ehlanzeni District Municipality Complex, DMC, 8 Van Niekerk Street, Sonheuwel Central, Mbombela 1201. Where tenders should be submitted - Completed tender and other returnable documents must be submitted only in PDF format on the Document Sharing and Collaboration Platform or Portal: http://edmservices.ehlanzeni.gov.za on or before Thursday, 21 August 2026 not later than 12h00. Tender Documents received by telegram, fax and post will not be considered. Late tenders shall not be accepted. Enquiry: Contact Person - ADMINISTRATION: Mr. SP Khumalo at 013 759 8573 or [email protected] TECHNICAL SERVICES: Ms. R Ntusi at 013 759 8500 or [email protected] Special Conditions: Ehlanzeni District Municipality reserves the right to appoint for the whole or part of the tender or to cancel the tender Employer: Acting Municipal Manager: Ms. S S Madlopha Ehlanzeni District Municipality P.O. Box 3333 MBOMBELA 1200

Ehlanzeni District Municipality
Mpumalanga
14 Aug 2026
7d left
Advertising and Market Research

Registation of suppliers on the central supplier database(CSD)

Dihlabeng Local Municipality
Free State
17 Aug 2026
10d left

Want to see all available tenders?

Browse All Tenders →
AI-Powered Matching
Never Miss a Perfect Tender Again
Our AI analyzes thousands of tenders and finds the ones YOUR company can actually win
✓AI Match Scoring for every tender
✓Instant alerts for 85%+ matches
✓B-BBEE level optimization
✓Document readiness checks
Create Free AccountSee How It Works

Share this article

CSD Document Requirements: Complete Guide for Government Tenders

Complete guide to CSD document requirements. Learn what documents you need, how to prepare them, and common mistakes to avoid for successful CSD registration.

https://www.tenders-sa.org/blog/csd-document-requirements
TT

About Tenders SA Team

Contributor

Expert tender consultants helping businesses navigate procurement processes

View Full Profile & Articles